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Sabbatical Guidelines for CRC Campus Ministers of Classis Toronto

(Adopted by Classis Toronto May 19, 2005)

 1.      For the purposes of personal renewal, new experiences, educational engagement and a period of sustained study and writing, campus ministers are eligible for and encouraged to take a sabbatical leave after four years of service for up to one month per every year served in full time ministry. The maximum number of months that can be accrued toward a sabbatical leave is seven and sabbaticals will normally be taken during the second semester and should generally not span two consecutive semesters.

2.      The campus minister must apply for the sabbatical at least nine months prior to its commencement.

3.      The sabbatical application will clearly state the shape of the project to be pursued, the benefits that this sabbatical will provide for the personal and professional development of the campus minister, the benefits provided for the campus ministry, and an outline of anticipated use of sabbatical time. The application will also outline what arrangements have been made for the ongoing ministry during the campus minister's absence.

4.      The sabbatical application must be approved by the Campus Ministry Committee, and further approved by Classis.

5.      While on sabbatical the campus minister will receive not less than 80% of his/her regular salary and full benefits.

6.      The campus minister may receive financial assistance for sabbatical costs in the forms of fellowships, grants and scholarships without prejudice to his/her Classical compensation. Funds for salary replacement must be disclosed to the CMC.

7.      Permanent part time campus ministry staff are eligible for sabbatical provisions pro-rated to their commitment to the ministry. For example, a half time chaplain would be eligible for a sabbatical of one month per year of service at pro-rated pay.

8.      The campus minister is obliged to continue in his or her position for one academic year after the conclusion of a sabbatical.

9.      These guidelines are to be used in discussion and negotiation with Campus Ministry Personnel seeking a sabbatical.

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