Rules and Mandates

A. Mission Statement: The Mission of Classis is to be, by the guidance and power of the Holy Spirit, a growing community of Churches called to witness to Jesus Christ and advance God's reign in the whole region in which we live by continuing to be reformational, by being accountable to each other while valuing the diversity of our expression, and by fostering ministry in and among the local Congregations.

B. Vision Goals:

Maintain ties to the denomination in procedure and ministry programs.
Preserve the functions of our Church that work well
Become resource oriented so that individuals, local ministries and Churches can contribute to each other
Develop appropriate ministries in various geographical areas
Develop accountability to implement decisions that have been made
Offer education training for all members
Parallel the ministry direction of the local Congregations
Affirm and support the need to maintain and expand ministry to the communities within which we live
Initiate meetings with a time of worship/prayer, sharing and reflection among the people at Classis such as the elders and possibly deacons

top

II. THE CONVENING OF CLASSIS

A. Classis shall convene in regular sessions three times annually. Ordinarily these meetings shall occur on the third Thursday in January, May and the first Thursday in October.

Special sessions of Classis may be held upon the decision of the preceding regular session of Classis, or upon the call of the Classis Executive Committee (CEC) or when at least five councils request a special session.

B. Classis shall be constituted and function according to the Church Order of the Christian Reformed Church.

C. Further specifics for the regular sessions of Classis shall be decided upon at the session of Classis preceding the one for which these specifics shall be relevant.

top

III. MEETINGS OF CLASSIS

A. At each regular session of Classis there will be a Ministry Equipping Session organized by the Ministry Coordinator.

B. The Chairperson may declare Classis constituted when delegates from two-thirds of the Churches are present with proper credentials.

C. All the sessions of Classis shall be open to the public, unless Classis decides to meet in executive session. Executive sessions shall include only office bearers, the Stated Clerk, the alternate Stated Clerk, members of the CMC, and others given special permission. The Minutes of such sessions shall be kept in a separate book and not made public.

D. Classis Speaker Guidelines

1. Guidelines for deciding who may address a particular Classis Toronto meeting:

a. All Classis Toronto owned ministries will get time to address classis at any meeting, if requested.

b. All denominational owned ministries will receive time to address classis once a year, if requested, including the higher educational ministries receiving ministry share support in Classis Toronto (Redeemer, ICS). These ministries are encouraged to limit their time to 10 minutes.

c. If the executive of classis agrees with the stated clerk of classis that there is time on the agenda, then synodically approved ministries will be granted five minutes to address classis.

d. Finally, if the executive of classis agrees with the stated clerk of classis that there is time on the agenda, then other ministries judged of interest to classis may be granted five minutes to address classis.

e. No more than three speakers mentioned in points 2 through 4 will be given time to address classis and those in point 2 will get priority over those in point 3 and those in point 3 will get priority over those in point 4, given that their request comes in at least six weeks before classis meets.

f. Written materials may be handed out at the meeting. Material will be attached to the agenda of classis if it is received six weeks ahead. For organizations in point 3 and 4 the materials must be no longer than one page.

2. In order to make reports more engaging and useful at Classis meetings the CMC requests that presenters follow the guidelines below:

a. Except for annual verbal reports given by Classis employees (e.g., Chaplains, Ministry Coordinator), verbal reports shall normally be given by a member of the appropriate Classis committee rather than by Classis employees.

b. Verbal reports will not exceed 5 minutes unless permission has been given by the CMC executive prior to the Classis meeting.

c. Verbal reports may only include videos/DVDs by special permission of the CMC exec but such videos/DVDs are to be shown only if a person is present from the ministry to answer questions.

d. Verbal reports should answer the following questions:

(1) “Why is this information important and useful for the people seated here to know?”

(2) “How does the ministry I represent serve Classis Toronto, meet its mission statement and enhance the ministry of individual churches?”

(3) “What ideas can the elders and pastors take home to make a difference in their church’s ministry today?”

(4) “How can the individual churches tap into and benefit in the future from the ministry I represent?”

(5) “Whom can they contact to gain more information or assistance for their church ministry?”

e. Time will be given after each report for questions.

f. Any additional materials can be provided in a limited supply in hard copy. It is preferable that a copy of the report, additional materials and resources be made available to the churches on the Classis Toronto website via submission to the Ministry Coordinator.

E. When requested, expenses incurred in connection with the sessions of Classis shall be paid by the Classical Treasurer according to the rules in section VI.

F. The host Church shall provide lodging when requested.

top

IV. OFFICERS AND THEIR DUTIES:

A. Chairperson:

1. The Chairperson shall serve for all the meetings of Classis that take place within one year. Ordinarily the position changes to the Vice-Chairperson on May 31, therefore ordinarily the September meeting of Classis is the first Classis meeting of this year.

2. The Chairperson shall be the person who served as Vice-Chairperson at the meetings of Classis in the previous year. Should this person be unable to serve someone else shall be elected by ballot. No one shall ordinarily serve as Chairperson of the meetings of Classis for two consecutive years.

3. The Chairperson shall call the meeting to order at the appointed time, and shall see to it that each session is properly opened and closed.

4. After opening prayer the Chairperson shall call for the credentials, read the roll, and declare Classis constituted if delegates from two thirds of the Churches are present.

5. The Chairperson shall preside over meetings of Classis according to the rules of order.

6. After declaring Classis constituted the Chairperson shall briefly explain the significance of the form of subscription and see that it is verbally affirmed by all delegates present.

7. The Chairperson shall see to it that guests of Classis are welcomed.

8. In case the Chairperson feels compelled to speak on a pending question, he/she shall relinquish the Chair to the Vice-Chairperson while so doing.

9. The Chair shall have the prerogative of declaring a motion or person out of order. In case this ruling is disputed, Classis, under the guidance of the Vice Chair, shall sustain or reject the ruling by majority vote.

10. In case Classis decides that it would be well served by appointing a Committee of advice that would report back the same day, and in case the motion to have such a Committee did not stipulate who would be the members of that Committee, the Chairperson shall appoint its members with the advice of the Vice-Chairperson and the Stated Clerk.

11. When a vote is a tie the Chairperson may cast the deciding vote, if the Chairperson refuses to break the tie, then the motion does not carry.

12. The Chair shall rule on points of order. This ruling may be reversed by a majority of Classis if any member is dissatisfied with the ruling of the Chair and appeals to the floor.

13. In the case of his/her inability or incapacity to act, the Vice-Chairperson shall assume all duties and privileges of the Chair. If the Chairperson is not able to serve for the rest of the day Classis may appoint a new Vice-Chairperson.

top

B. Vice-Chairperson:

1. The Vice-Chairperson shall serve for all the meetings of Classis that take place within one year. Ordinarily this year will begin with the September meeting of Classis.

2. The Vice-Chairperson shall be elected by ballot at the May meeting prior to the year in which he/she serves. Anyone serving as Chairperson of the meetings for one year is ineligible to serve as Vice-Chairperson the following year.

3. If the Vice-Chairperson is unable to attend, Classis may elect a new Vice-Chairperson for the current session.

4. In the absence of the Chairperson the Vice-Chairperson shall assume all the duties and privileges of the Chair.

5. The Vice-Chairperson shall render all possible assistance to the Chair as circumstances may require.

C. Past-Chair:

1. The past-Chair shall serve on the CMC and CEC for one year after his/her term as Chairperson is over.

top

D. Stated Clerk:

1. The Stated Clerk shall be chosen for a term of three years at a January session of Classis.

2. The Stated Clerk shall

a. record the proceedings of Classis and distribute the transcribed Minutes to all councils.

(1) These Minutes shall contain:

(a) The names of the Congregations and their delegates.

(b) All main motions whether carried or lost; all secondary motions which carry, all appeals whether sustained or lost.

(c) Any document or part of a debate or address which Classis may order inserted.

(2) They shall not contain:

(a) Any rejected motion unless it is a main motion.

(b) Any motion that is withdrawn.

b. conduct all correspondence for Classis between its sessions.

c. keep the files and be the custodian of the official seal.

d. draw up the agenda for the session of Classis in consultation with the CMC. He/she shall distribute it (together with copies of reports, overtures and appeals) to the councils at least four weeks before the session of Classis.

e. see to it that Synodical deputies from neighbouring Classis are invited to meetings at which their presence is required.

f. serve as an ex-officio member of the CMC and CEC.

g. be available to serve the Churches and the Committees of Classis with information about the functions of Classis and its Committees.

h. serve as a liaison between Classis and the Denominational Historical Committee (DHC).

(1) s/he shall follow-up on the annual request forwarded by the DHC, keep in contact with the Churches of Classis, and encourage them to forward to the DHC documents and information of historical value such as follows:

(a) Special events in the life of the Churches of Classis and/or members of the Churches (anniversaries, years of service etc.)

(b) Minutes of Council and Consistory meetings for microfilming by the DHC.

(2) s/he shall annually submit a written activity report in time for inclusion with the materials for the October meeting of Classis.

3. The Stated Clerk shall receive suitable remuneration as Classis shall annually decide, and be paid for all expenses.

4. The alternate Stated Clerk shall serve in the absence of the Stated Clerk and shall also receive the Minutes of the CMC and have permission to attend CMC meetings in an ex-officio capacity.

top

E. Alternate Stated Clerk

1. The Alternate Stated Clerk shall be chosen for a term of three years at a January session of Classis.

2. The Alternate Stated Clerk shall serve in the absence of the Stated Clerk.

3. The Alternate Stated Clerk will serve as an ex-officio member of the CMC and the CEC when serving in the absence of the Stated Clerk and for no longer than two terms (six years).

top

F. The Treasurer:

1. The Treasurer and his/her alternate shall be appointed for terms of three years. This appointment shall be held at a September session with the term of office beginning on January 1 of the following year or as applicable.

2. The Treasurer shall:

a. safeguard the funds of Classis by depositing them regularly in a Bank approved by Classis.

b. keep an accurate record and issue receipts for all moneys received.

c. disburse funds to the causes for which they were received at least once every three months.

d. pay expenses incurred by the Committees, officers or delegates of Classis upon approval by the Committees or CMC or CEC and according to the guidelines outlined in section VI.

e. present a statement of receipts and disbursements at every meeting of Classis which should be emailed to the delegates with the agenda when possible, if not possible they should be handed out at the Classis meeting.

f. provide an adequate surety bond if requested by Classis. Such provision, when made, shall be recorded in the Minutes and paid for by Classis.

g. be ready to give an account of the finances of Classis at any time the CMC or CEC may request it.

h. the Treasurer is responsible to collect funds from delinquent loans from the Student Fund with advice from the Candidacy Committee.

3. The Treasurer shall have the privilege of the floor in all matters pertaining to the finances of Classis.

4. He/she shall receive suitable remuneration for his/her work, as Classis shall annually decide, and be paid for all expenses.

5. Cheques from Churches to Classis shall be made payable to "Classis Toronto of the Christian Reformed Church".

6. In the case of the Treasurer's inability to function, the alternate Treasurer shall assume the duties of the Treasurer, but only after the financial records have been audited.

top

V. CLASSIS STAFF

A. Ministry Coordinator

1. Purpose Statement: To meet the needs of the Congregations of Classis for resources and coordination of the activities in their local and Classical ministries. To facilitate the sharing of resources and ideas in order to better equip and disciple the members of these Congregations for the various areas of ministry.

2. Job Description

a. Identify ministry resource needs among the Churches of Classis and link resources to them.

(1) The Ministry Coordinator works intentionally with the local Churches in Classis

(2) The Ministry Coordinator engages Congregations in conversation about what their ministry needs and resources are

(3) The Ministry Coordinator organizes regional training sessions on key areas that would be of benefit to the Congregations

(4) The Ministry Coordinator works intentionally with the Committees of Classis to identify needs among the Churches and link resources to them.

(5) The Ministry Coordinator serves as a broker in order to work together in a collaborative way with denominational, Classical and local resources to provide services to the Congregations

(6) The Ministry Coordinator serves as the Prayer Coordinator for Classis .

(7) The Ministry Coordinator plans and facilitates the equipping for ministry sessions at Classis meetings

b. Work as staff person to the CMC and CEC to empower it for its ministry with Classis and the Churches

(1) Participate in visioning, goal-setting and long-range planning with the Standing Committees of Classis.

(2) Organize and convene annual planning day for the CMC

(3) Coordinate with Committees to complete their tasks and keep Committees accountable for continued implementation of their goals.

(4) Help coordinate and streamline ministries to encourage the most effective use of time and volunteers and to prevent over-programming.

(5) Ensure communication of the Committees with the Churches of Classis (via the website and Newsletter).

(6) Organize various ministry events with leadership.

(7) Organize resources available to Congregations (via the website)

(8) The Ministry Coordinator has mutual communication with the Stated Clerk and the Chair of Classis for the purpose of the coordination of Classis Meetings and other events.

(9) With the help of CEC, develops and distributes CMC Agendas and Minutes.

3. Qualifications:

a. The Ministry Coordinator is someone who has passion for empowering the Church

b. The Ministry Coordinator is someone who is a self starter and able to work within a flexible schedule

c. The Ministry Coordinator is someone who has organizational skills for setting up workshops

d. The Ministry Coordinator is someone who has networking skills for resource coordination

e. The Ministry Coordinator is someone who has the ability to communicate effectively with Congregations, Classis and other ministry partners

f. The Ministry Coordinator is someone who has computer skills in web site management as well as word processing and desk top publishing

g. The Ministry Coordinator is someone who is a member of the CRC

4. Accountability: This position is accountable to the CEC through attendance at all the meetings and meeting every other month with a member of the Executive. The Ministry Coordinator reports to each meeting of Classis with a written report and verbal clarification on the floor of Classis. Evaluation happens annually in the spring by the CEC.

top

B. University of Toronto Campus Chaplains

1. Job Description for Christian Reformed Campus Chaplains

The aim of the Campus Ministry is to educate and witness to the reign of Jesus Christ. The campus is an aggressively secular and academic population. Campus Ministry is to build a strong Christian community. The Minister serves as a resource person to foster the development of this community. The Campus Minister is to exemplify a life of faith and obedience to Christ and ministers in various organized group settings as well as to individuals. The primary focus of the work is to actively seek out and minister to students, grads and undergrads, with a special focus on those who are Christian Reformed. The Chaplain and volunteers are called to fulfill these aims by doing at least the following:

a. Request from the Christian Reformed Churches, a list of students and seek to contact and minister to all those whose names are submitted.

b. The Campus Minister will relate with the Churches of Classis by means of preaching, speaking of the ministry, and by attending all meetings of Classis.

c. Educate students and develop their faith through organized group Bible study and discussion of Christian worldview. To help develop the claims of Christ by applying them directly to their field of study or related issues.

d. Be available to students who wish to talk with a chaplain about personal stressors and/or their Christian faith by maintaining a visible profile, an accessible office, and ample office hours so students may readily have access to the chaplain. (The Campus Committee has developed guidelines for Pastoral Care in Campus Ministry.)

e. Relate with faculty and university staff members, including those in university power structures. Serve on strategic campus Committees as appropriate.

f. Assist with setting up conferences, workshops, lectures, and with the on-going ministries of Christian groups (i.e. Inter-Varsity Christian Fellowship) by being an active participant and/or resource person.

g. Be available for teaching from a Christian perspective, through lectures and articles in the campus media.

h. Encourage and assist students to participate in their Churches, and where feasible, assist in providing worship opportunities for students.

i. Develop communication with other chaplains on the campus, and with Christian Reformed chaplains on other campuses. Attend meetings of the ecumenical campus ministry chaplains on campus.

j. Provide resources (i.e. written and audio-visual) and encourage students to use them to further educate and stimulate intellectual growth to help build their growing knowledge and faith.

k. Assess and evaluate existing ministries as well as plan new opportunities for ministering. Be alert and flexible to changes on the campus and in the attitudes of the students.

l. Seek out and train volunteers for the Campus ministry. (Refer to specific objectives on how this may be undertaken.)

m. Report in writing and in person with the Campus Ministry Committee on all existing programs/interactions and provide information on new ideas or situations that occur on campus.

n. Report to Home Missions according to their schedule and report format.

2. Common Tasks for the Chaplains of the University of Toronto

a. Both Campus Ministers will be involved in pastoral care, educational tasks, leading bible studies and Christian worldview courses.

b. Both will relate to the Churches of Classis

c. Both will be available to speak on campus and in Churches.

d. Both will relate to Inter Varsity Christian Fellowship and participate in joint projects, conferences and the like. Both will be on the VCF staff team at U of T.

e. Both will relate to other chaplains, taking leadership in liasing with the U of T Campus Ministry Association.

f. Both will provide resources to students, especially in the area of the integrality of faith and learning.

g. Together with the CMC, they will assess and evaluate existing ministries and plan for future ministries.

3. Tasks Particular to the Half Time Chaplain:

a. General coordination of Graduate Christian Fellowship.

b. Set up and administer a web site for CRC campus ministries in Canada.

c. Take prime responsibility for communications.

d. Seek out and train volunteers.

4. Tasks Particular to the Full Time Chaplain

a. Faculty ministry.

b. Teaching ministry - courses, lectures, etc.

c. Publications ministry, including media contacts.

top

C. Logos (York University) Campus Chaplain Job Description

1. Preamble

The aim of the Campus Ministry is to educate and witness to the reign of Jesus Christ. In an aggressively secular and academic context, Campus Ministry seeks to build a strong Christian community of people who seek to serve Jesus in all of their lives. The campus minister serves as a resource person, pastor and teacher for the fostering of such community. Exemplifying a life of faith and obedience to Christ, the campus minister will seek out and minister to members of the York University community (undergraduate and graduate students, faculty and staff), including members of the Christian Reformed Church. The campus minister and volunteers are called to fulfill this aim by the following objectives:

2. Objectives

a. Seek out, through various means, students, faculty and staff who are members of the Christian Reformed Church.

b. Relate to the Churches of Classis by means of preaching and speaking of the ministry.

c. Educate students and develop their faith through organized group bible study and discussion of the content and contemporary implications of a Christian worldview. This education is directed to whole-life discipleship but takes seriously the academic context of the ministry. Helping students to relate their faith creatively to their studies is central to this ministry.

d. Be available to students who wish to talk with a campus minister about personal stressors and/or their Christian faith by maintaining a visible profile on campus and easy access to the campus minister. If possible, the campus minister should have an office on campus.

e. Relate with faculty and university staff members, including those in the university power structure, and serve on strategic campus Committees where appropriate.

f. Assist with setting up of conferences, workshops, lectures with the on-going Christian groups (especially, but not exclusively, Inter Varsity Christian Fellowship) by being an active participant and/or resource person.

g. Be available for teaching from a Christian perspective. This could include credit courses at the university, non-credit courses, guest lectures and articles in the campus press.

h. Encourage and assist students to participate in their Churches and, where feasible, assist in providing worship opportunities for students.

i. Maintain good relations with other chaplains on campus and be a member of the Christian Reformed Campus Ministry Association.

j. Provide resources (written, audio-visual, digital) that stimulate a growing knowledge and faith.

k. Periodically assess and evaluate existing ministries as well as plan for new opportunities for ministry. Campus ministry must always remain alert and flexible to changes on campus in the attitudes of students and faculty.

l. To seek out and train volunteers for campus ministry.

m. Meet regularly with the Logos (York University) Campus Ministry Committee to report on all existing programs/interactions and provide information on new ideas or situations that occur on campus. The campus minister engages in this ministry in partnership with and subject to the supervision of the Logos (York University) Campus Ministry Committee.

top

VI. RULES FOR REIMBURSEMENT OF EXPENSES INCURRED ON BEHALF OF CLASSIS

A. Rules for traveling expenses

1. Delegates to Classis and others acting officially on behalf of Classis who use public transportation may be paid the full amount of the fare.

2. Those using private transportation may be reimbursed for mileage at a rate to be determined annually by Classis.

3. those traveling over 400 kilometers one way may claim one meal per day.

4. People are expected to ride together whenever possible.

B. Rules for Meals: Those who provide meals for the delegates at meetings of Classis shall be given the full cost of the meals and extra remuneration for service rendered, at rates which Classis shall annually decide.

C. The janitor of the Church hosting the general meeting of Classis may be given remuneration for his/her services at a rate which Classis shall annually decide.

D. Rules for Committees - Further expenses incurred by Classis Committees shall be remunerated according to the guidelines found in IX.

top

VII. MATTERS LEGALLY BEFORE CLASSIS:

A. Classis shall transact only such matters, and in such manner, as is prescribed by the relevant articles of the Church Order

B. Definitions

1. Appeal: An appeal is a procedure by which a decision or action of an assembly, board, agency, or Committee is brought to the appropriate assembly for review in the light of existing policies and standards of the Church.

2. Communication: A communication is a document presenting information, ideas, thoughts opinions complaints or objections for consideration of the assemblies. A communication is distinguished from an overture in that an overture proposes a specific action, and a communication does not. One type of communication is a protest, which expresses a complaint or objection to a decision or course of action followed by an assembly. An assembly is not required to take any action with respect to a communication.

3. Overture: An overture is a formal written proposal sent to an assembly requesting adoption or amendment of a policy or other legislative action by the assembly.

4. Report: A report is a document from an individual appointed to a position by Classis; or from a board, Committee, or agency of Classis indicating work performed in response to the mandates of Classis and presenting recommendations for Classis. A report may also be from a denominational agency informing Classis of some of its activities and concerns.

C. Following is a list of matters legally before Classis if they are submitted to the Stated Clerk six weeks before the date set for the sessions of Classis. These items shall be distributed with the agenda for consideration by councils before the meeting of Classis.

1. Overtures and communications properly presented by councils within Classis.

2. Overtures and communications from members of Congregations within Classis which were properly submitted to their council but not adopted by that council.

3. All gravamina submitted according to the procedures and guidelines of Synod 1976 (Acts of Synod 1976, pp. 68-70).

4. Reports from Committees, Church visitors and delegates to denominational and other boards appointed by Classis. The Classis Committees, ministries and agencies report once per year. All reports should be given in writing for distribution with the agenda for Classis. Committees, ministries and agencies may request to give extra reports. Requests need to be in writing to the Stated Clerk six weeks before the Classis Meeting they wish to make their extra report. CMC will decide whether or not to accept the request.

5. All other items which according to the Church Order are properly the business of Classis.

6. Reports from individuals engaged in specialized ministries within Classis from whom Classis requests reports.

D. The following is a list of other matters legally before Classis:

1. The printed agenda of Classis.

2. Progress reports of Committees appointed by Classis and Church visitor reports shall be acceptable to Classis.

3. Protests and Appeals pertaining to councils or Committees of Classis, shall be acceptable, provided the council(s) or Committee(s) concerned has (or have) received a complete copy of such a protest(s) or appeal(s) in sufficient time before the meeting of Classis to allow for a reply.

a. Protests and appeals shall also be submitted to the Stated Clerk six weeks before Classis but in each case the CMC shall decide whether the related materials shall be distributed to the Churches.

b. The Classis shall decide on the legality of all protests and appeals before considering them.

c. If invoked the Judicial Code shall apply to the processing of appeals and written charges.

4. All matters which Classis decides by two-third majority vote shall be declared acceptable for consideration.

top

VIII. SPECIAL FUNCTIONARIES OF CLASSIS:

A. Church Visitors:

1. Church Visitor Teams will be made up of two experienced pastors and one experienced elder from three different churches of the district in which they will make visits.

a. District NORTH

Alliston, Barrie Covenant, Barrie First, Bradford Springdale, Newmarket Holland Marsh, Newmarket Bethel, Orillia First, Cochrane

b. District EAST

Toronto Rehoboth Fellowship, Richmond Hill Community, Toronto All Nations, Toronto First, Toronto Friendship Community, Toronto Scarborough Grace, Toronto Willowdale

c. District WEST

Brampton CrossPoint, Brampton Heritage Fellowship, Brampton Immanuel, Georgetown, Mississauga Meadowvale Community, Oakville ClearView, Woodbridge Maranatha

2. Each church visit will be completed by two members of the church visit team for that district.

3. Church Visitor Teams shall do their work in accordance with the Church Order and the guidelines as found at www.crcna.org/site_uploads/uploads/2000_report_churchvisiting.pdf.

4. Church Visitors shall send a copy of their report to the relevant council prior to the meeting of Classis at which the report will be presented.

5. A copy of the church visitor's report shall be filed with the stated clerk.

6. At the meeting of Classis the reporting visitor need not read the whole report but may choose to focus on the unique strengths and weaknesses present at that church.

7. Where objectivity is a concern

a. Upon request of the church being visited the church visitor team will recruit an additional minister from their district.

b. The church visitor team may in certain situations, if they deem it necessary recruit an additional person for a visit.

B. Delegates to Synod:

At its January session each year Classis shall appoint delegates to Synod in accordance with the Church Order. Alternates for each minister and elder shall be appointed at the same session. Ordinarily ordained ministers shall not serve as elder delegates to Synod.

C. Advisory Committees of Classis:

1. Committees appointed to render advice, whether for the present session of Classis, or for future sessions, shall adhere to the mandate which Classis must provide.

2. Appointments to Committees which render advice to the present session of Classis shall ordinarily be made by the Chairperson of Classis. Appointments to Committees which serve a future session of Classis shall ordinarily be made by the CMC Committees which are appointed by the CMC shall be announced via the agenda so that members of Classis may have opportunity to communicate with them before Classis meets.

3. When Committees are appointed, one of the appointees shall be designated as convener.

4. When Committees meet for the first time they may appoint their own Chairperson and reporter.

5. Professing members of the Churches of Classis may appear before any Committee to speak about matters referred to the Committee by Classis.

6. Committee reports shall be signed by the Chairperson and the reporter. In the event of a majority and a minority report, each report shall be signed by the members favouring it.

7. Recommendations by Committees shall be considered as main motions and all the rules applicable to main motions shall apply to these recommendations.

8. Recommendations may be recommitted to Committees whenever the work of Classis can thus be expedited.

9. The reporter and the Chairperson of the Committee shall have precedence over other speakers in defending their report.

10. A minority report may differ in every detail from the majority report or vary only in parts. The report of the majority shall be considered the report of the Committee. After the Committee's report has been presented, after its recommendations have been moved and seconded, the minority report shall be presented and received for information (see Acts of Synod 1955, Art.95).

11. In the case of Committees appointed to give adVice concerning an overture the recommendations of an overture shall have precedence if the recommendations of the advisory Committee are radically different.

D. Exhorting Licentiates

1. Men or women who have made public profession of their faith, who are gifted, well informed, consecrated, and able to edify the Churches may request Classis to grant them a license to exhort within the bounds of Classis. Such a request must have the endorsement of the council of the Church where this person is a member.

2. At the time Classis considers such a request it shall also decide by motion whether or not there exists an urgent need for such services.

3. Before such license may be granted the candidate shall be examined by Classis in the following manner.

a. The candidate shall exhort at Classis for at least ten Minutes from a passage chosen by the CEC. At least two weeks prior to Classis this sermon, along with two other sermons, one from the Old Testament and one from the New Testament, shall be submitted to two sermon critics appointed by the CEC who shall report at the examination.

b. After the exhortation and report of the critics has been heard at the meeting of Classis an examiner appointed by CEC shall interview the candidate in matters faith, knowledge of scripture and reformed teaching, godly living, preparation of exhortations and worship.

c. After such an interview questions from the floor may be asked.

4. A license granted by Classis shall be valid for one year. A request for renewal must be submitted by the licentiate to the January meeting of Classis. Such a request must be accompanied by an endorsement from council and may be answered by Classis without further examination. Classis may also request reexamination.

5. Those granted a license shall be required to sign the form of subscription.

top

IX. STANDING COMMITTEES OF CLASSIS

General Rules for Standing Committees unless otherwise stated.

1. Terms of Service

a. All Committee members are appointed and begin their term in January, after their election or appointment at the January meeting of Classis, except for the Classis Ministry Committee’s executive (whom are selected in the May meeting and begin their term in June) and the Finance Committee (whom are selected in the September meeting and begin their term in January).

b. All Committee members are appointed by Classis for three year terms. Members will serve no more than two consecutive terms.

c. Committees may make recommendations for new members to the Nominating Committee by October 1 of each year so such that the Nominating Committee can prepare their list of nominees in time for publication in the agenda for the January Classis Meeting, with the new terms effective in February. For the Finance Committee, whose members begin their terms in September, names must be sent to the nominating Committee by August 1 of each year.

d. Committees shall choose their own officers each year for one year terms.

2. Reporting

a. All Committees must keep Minutes of their meetings.

b. Each Committee will report once per year except the CMC which reports at every Classis Meeting

(1) University of Toronto Campus Ministry, Logos (York University) Campus Ministry, Hospital Ministry and Nominating Committees in January

(2) Home Missions, Youth, Diaconal and Race Relations Committees in May

(3) Historical, Candidacy, Safe Church Team and Finance Committee in September

c. If a Committee would like to report at an additional meeting, they should have their request and a written report to the CMC six weeks before the Classis Meeting.

d. Guidelines for Committee Reports at Classis Meetings:

(1) Written Reports:

(a) Written reports should be submitted to the CMC six weeks before the Classis is scheduled to meet for inclusion in the agenda.

(b) Written reports should be no more than 250 words

i. What activities/programs/interests has your ministry or chaplain been involved in the last year?

ii. How have these items built on previous activities/programs/interests?

iii. How do these activities/programs/interests reflect your Committee’s mandate and ministry foci?

iv. What other Committees/Churches/ outside groups have you been collaborating with over the last year? On which of the above mentioned activities/programs/interests?

v. Where are you planning on taking the ministry in the next year?

vi. What has worked well in your ministry in the last year? What needs improvement?

vii. Which area is in most need of prayer?

(2) Verbal reports

(a) Verbal reports for standing Committees of Classis should be 15 minutes or less unless special permission to exceed 15 minutes has been given by the CEC prior to the Classis meetings.

(b) Verbal reports may include videos with special permission of the CMC executive.

i. “How is God working in and through our Committee?”

ii. “How are (or can) the individual Churches of Classis involved in this ministry?”

iii. “Why is this information important and useful for the people seated here to know?”

iv. “How is the Committee meeting the Classis mission statement?”

v. “What ideas can the elders and pastors take home to make a difference in their Church’s ministry today?”

(d) Time will be given after each report for questions.

3. Budget & Finances

a. All decisions concerning finances, e.g. the setting of the budget, any special requests to Classis, etc., must be recorded in the Minutes. Excerpt of Minutes relating to finances must be sent to the Treasurer.

b. Developing the Budget: (this section is being re-developed based on a newly developed process adopted by the May 14, 2009 Classis).

c. The budget cannot be exceeded without Classis permission.

d. Remuneration of Expenses:

(1) All requests for payment of expenses must be made on an expense report. A proper invoice/bill/voucher is to accompany the request.

(2) The Committee Chair’s signature must be on the expense report signifying his/her approval of the payment.

(3) The expense for payment should state what account is to be charged.

(4) A Committee may decide that payments for amounts under $200 do not require the Chair’s signature. Such decisions should be properly made and recorded in the Committee’s Minutes. The persons requesting payments under $200 are then responsible for signing the expense report accompanying the documentation for the payment.

A. Candidacy Committee

1. Membership: The Committee shall consist of at least five members.

2. Mandate:

a. Consultation:

The Candidacy Committee will be a consultation and advisory resource to the member Congregations of its Classis, Classis itself, and other interested parties (for instance, Leadership Development Networks) regarding matters related to ministerial candidacy in the CRC.

b. Information:

The Candidacy Committee shall provide information and advice to the member Congregations of its Classis, Classis itself, and other interested parties (for instance, Leadership Development Networks) concerning the candidacy process.

c. Encouragement:

The Candidacy Committee shall encourage the member Congregations of its Classis to be pro-active in identifying possible candidates for ministry in the CRC and offer resources to help people discern their calling.

d. Ministry Readiness Profile:

The Candidacy Committee is to provide counsel that will help councils, Classis, and those preparing for the ministry in the completion of the individual’s Ministry Readiness Profile. Such profiles will be progressive documents testifying to the candidate's development and growth in the following areas:

a. character

b. knowledge

c. skill

e. Finance:

The Candidacy Committee will recommend to Classis and administer the distribution of appropriate financial resources to assist those preparing for ministry (see Church Order Art. 21 ).

f. Endorsement:

Upon receiving a positive recommendation to enter the candidacy process from an individual’s council, the Candidacy Committee will interview the individual and work with them to prepare a Financial Plan, as well as a Study Plan or Learning Covenant. The Candidacy Committee will then forward their endorsement to the SMCC. In the case of individuals entering the candidacy or affiliation process through Article 7 or 8, the Candidacy Committee will also request licensure on behalf of the individual to the SMCC.

g. Celebration:

Assist the Church and Classis that initiated the study/candidacy process in appropriately celebrating the progress of those preparing for the ministry under its care, giving thanks to God for his provision of faithful and gifted leadership for his Church.

top

B. Campus Ministry Committees

1. Membership for the Logos (York University) Campus Ministry:

a. The Committee shall consist of five to eight people who believe in the importance of spreading the good News of Christ our Saviour on Campus in light of the Reformed view of Christ's leadership over all aspects of life.

b. At least one Committee member should be a member of either Friendship Community Church or Willowdale CRC.

c. At least one Committee member should be a York University student and/or faculty/staff invited by the Committee or campus minister to sit as members or as advisory members.

2. Membership for the University of Toronto Campus Ministry

a. The Committee shall consist of five to eight people who believe in the importance of spreading the Good News of Christ our Saviour on Campus.

b. Members will ordinarily be people who are well aware of the CRC as well as university and faculty issues.

3. Mandate:

a. Support the Campus Ministry

(1) Members will seek to be spiritually and emotionally supportive to the minister and his/her family by:

(a) Providing pastoral care and encouragement

(b) Supporting him/her by prayer at meetings and individually

(2) Establish and maintain good communication with Campus Ministry by:

(a) Scheduling and attending quarterly meetings with the minister to stay current about ongoing events, new ideas and/or events planned through written reports and discussion.

(b) Discussing the minister's upcoming agenda regarding workload and scheduling in accordance with the Campus Minister Position Description and the Pastoral Care Guidelines.

b. Promote the Campus Ministry

(1) Champion the ministry in Classis and help spread its name

(2) Enable fundraising when necessary

(3) Help generate support from others

c. Evaluate the ministry and minister and keep the minister accountable - spiritually, professionally and financially by:

(1) Supervising and administering the employment of the minister as mutually agreed upon in his/her contract as well as the guidelines relevant for support from Home Missions.

(2) Evaluating the quality of the minister's work through the various programs and contacts the minister makes on campus.

(3) Keeping accurate records of the number of students counselled, number of office hours observed, number of articles written in student papers, number of Bible sessions led and attended, number of professors personally engaged, number of ecumenical chaplaincy events attended, number of sermons preached, etc. and be able to report these numbers to Classis when appropriate.

(4) Regularly evaluating the Campus Minister's work (annually or bi-annually) according to the Evaluation Framework. The Committee should report to Classis that the evaluation was completed and any other relevant information regarding the evaluation. If the minister is on contract, the Committee should provide a thorough review of the campus minister nearing the end of the contract (usually three years) and recommend to Classis that the minister be reappointed or discontinued, with appropriate grounds.

(5) Should the position of Campus Minister become vacant the appropriate Campus Ministry Committee is responsible to search for new candidates for the position, conduct interviews and recommend a nominee for a thorough interview on the floor of Classis and final approval.

d. Build up the Campus Ministry

(1) Give direction to the Campus Ministry in conjunction with the minister by assessing, planning, implementing and evaluating the set objectives for each semester and academic year.

(2) Provide creative suggestions and feedback to improve the ministry's mission.

top

C. Classis Ministry Committee

1. Membership: the CMC is made up of a Chairperson, Vice-Chairperson, Past-Chair, and representatives from each of the Committees of Classis. The Stated Clerk and Ministry Coordinator have ex-officio role on the Committee.

2. Mandate: The CMC plans and coordinates the meetings and ministries of Classis . It provides regular reports and recommendations to Classis on all aspects of its work.

a. Nurture vision and planning within Classis

(1) Keeping the mission statement, values and goals of Classis in mind the CMC stimulates and guides our joint ministries.

(2) The CMC coordinates and plans future ministry that the Churches of Classis can do together.

(3) Stimulates desire in the local Churches in Classis to discover new outreach ministry opportunities.

b. Provides accountability, guidance and support for existing ministries of Classis

(1) Provides meaningful supervision, information sharing and regular evaluation of the work of our standing Committees

(2) Recommends budgets for our standing Committees

(3) Receives reports of our standing Committees and sends appropriate reports to the general meeting of Classis.

(4) Provides supervision, support and encouragement to the work of Classis employees and volunteers:

(a) Stated Clerk

(b) Ministry Coordinator

(c) Treasurer

c. Provides governance for Classis

(1) Sets agenda for Classis Meetings

(2) Oversees the implementation of decisions made by Classis

(3) The CEC of the CMC will take care of the details of the workings of Classis:

(a) The membership of the Executive is: Chair, Vice-Chairperson, Past-Chairperson, (normally these positions should be filled by two pastors and one lay person), Stated Clerk (ex-officio) and Ministry Coordinator (ex-officio).

(b) Works with the Stated Clerk to prepare a draft agenda for Classis Meetings for the approval of the CMC

(d) Oversee implementation of decisions made by Classis that cannot wait until the next meeting of the CMC (the CEC has the option of calling an extra CMC meeting if necessary to deal with an issue).

(d) Communicates CMC reports and decisions to Classis.

(e) Initiate the evaluation of the work of the Ministry Coordinator in the spring of each year and the Stated Clerk toward the end of each term.

(f) Oversee the Church visitation process.

(g) Other:

i. Appoint counselors to vacant Churches.

ii. Approve and process the credentials of ministers entering or leaving the Classis when these are routine.

iii. Appoint Committees of adVice that serve upcoming meetings of Classis.

iv. Prepare the schedule of examination of candidates for ordination and candidates for licensure when needed.

v. Order annual financial audits and any interim audits as may be necessary and engaging the auditor(s) for this purpose each year.

vi. Schedule pulpit supplies for:

(i) vacant Churches when requested. This may be scheduled for once a month but is not available for the months of June, July and August.

(ii) the Churches whose pastors serve as delegates to Synod. These Churches shall receive pulpit supply for one Sunday immediately following Synod.

(iii) three Sundays per year at the Church of which the Stated Clerk is member if the Stated Clerk is the sole pastor of that Church.

top

D. Diaconal Committee

1. Membership:

a. This Committee should have at least four members.

b. Members should have a passion for diaconal work. Those serving as past and present deacons are encouraged to become involved.

c. Christian Reformed World Relief Committee (CRWRC) Representatives, Operation Manna (OM) Representative, Diaconal Ministry Canada (DMC) Representative, and Diaconal Ministries Developers (DMD) will sit on the Committee in advisor roles.

2. Mandate: The Diaconal Committee exists to encourage and promote the work of deacons in Classis in partnership with Diaconal Ministries Canada (DMC) through:

a. Training of new and existing deacons.

b. Providing resources to diaconates

c. Encouraging fellowship, support and sharing of best practices among the diaconates of the Congregations in Classis.

d. Supporting and developing mutual ministries (examples: Operation Manna, The Lighthouse, refugee sponsorship).

top

E. Finance Committee

1. Membership:

a. This Committee shall consist of three members and an alternate Treasurer appointed by Classis.

b. The Treasurer of Classis shall serve as an ex-officio member of the Committee.

2. Mandate:

a. present to the Stated Clerk an annual budget by June 30 of each calendar year and an audited financial statement by March 31 of each calendar year.

b. annually review and, at the September meeting of Classis, make recommendations regarding the following year's:

(1) remuneration of the Treasurer and the Stated Clerk.

(2) allowable rate of compensation for travel, meals at Classis, meeting expenses, appointed delegates to Synod, etc.

(3) rate of remuneration for guest preachers at the Churches of Classis.

c. report routinely at Classis prior to the financial report by the Treasurer.

top

F. Home Missions Committee

1. Membership: The Committee will compose of at least 6 members. A representative from the Regional Team will serve as an additional member of the Committee as a resource person. The members of the Committee will be gifted, visionary persons willing to put in the necessary time to fulfill the mandate of the Committee.

2. Mandate: The Home Missions Committee works in partnership with and assists the Churches of Classis as they seek to fulfill their missional calling and be the agents of reconciliation for the Kingdom. This would include the following:

a. Assist the Churches to encourage and equip their members to be active in prayer and cultivate a missional mindset and an incarnational presence in their communities.

b. Stimulate networking and partnering between Congregations and ministries in Classis encouraging them to share the gospel with those in the community in ways that are contextualized and culturally relevant.

c. Provide information and sponsor educational sessions that stimulates the imaginations of Churches in Classis to cultivate a missional mindset and initiate specific strategies for a wholistic approach to presenting the gospel of the Kingdom.

d. Encourage Churches to develop specific initiatives to start new ministries, plant new Churches, and to invite the Churches in Classis to partner with the Committee in their efforts.

e. Provide resources and help facilitate established Churches as they go through processes of renewal and discernment especially in the context of the rapidly changing demographics of the GTA.

f. Process and recommend to Classis special ministry funding requests which may be submitted by Congregations.

top

G. Nominating Committee

1. Membership:

a. This Committee shall consist of five members. Members should be acquainted with the Churches and ministries of Classis. They should also reflect the diversity of Classis, geographical and otherwise.

b. The Ministry Coordinator shall serve as an ex-officio member of the Committee.

2. Mandate:

a. Keep an up to date record of all those appointed to serve as members Classical Committees, delegates to boards and agencies, and other functionaries of Classis.

b. Keep record of all appointees who finish their terms, retire, resign or who for any other reason no longer serve their appointment.

c. Alert Church councils of all present and anticipated vacancies in time for councils to consider and submit nominees for inclusion in the January Classis Meeting agenda.

d. recruit nominees when responses from councils prove inadequate.

e. submit a complete integrated ballot of nominations for all up coming vacancies to Classis. Such nominations shall include information about each nominee's suitability and availability for the position.

top

H. Race Relations Committee:

1. Members: This Committee shall consist of at least six persons.

2. Mandate:

a. Mission Statement: Our purpose is to encourage racial and ethnic diversity within Christian Reformed Churches by providing forums for learning and sharing experiences that will intentionally foster understanding, reconciliation, and enrichment between cultures. (Ephesians 4:12,13)

b. Duties:

(1) Identify on a recurring basis significant cross-cultural issues and needs that confront the Churches of Classis. e.g. survey.

(2) Provide educational opportunities that enhance current cross-cultural understanding and harmony. e.g. conduct forums for people to tell stories and create momentum for intentional ministry; respond to or initiate conversations with Churches to assist them in identifying barriers and pursuing racial diversity.

(3) Contribute to the resolution of conflict resulting from our cross-cultural differences.

(4) Encourage and assist Classis and its Churches in utilizing multi-racial leadership.

(5) Submit plans, goals, and progress reports to Classis on an annual basis and review every three years the overall mandate.

top

I. Safe Church Team

1. Members: Members of the Team are delegated, one representative by each Congregations of Classis for three year terms. Members who have completed their term and have been trained to be on an Advisory Panel will be asked to stand as an Associate Member for a one year term. The purpose of an Associate Member is to be available for an Advisory Panel if needed and to allow adequate time for new members training. The Team shall designate one member of the team as convener and one as alternate convener.

2. Mandate:

a. Members of this team will work collaboratively with local Congregations and other organizations to provide education around abuse prevention for Churches in Classis .

b. Members of the team will be available to serve when adherence to the denominational guidelines for response to allegations of abuse require the service of an abuse response team. The convener shall then convene an advisory panel from the team to deal with specific cases. Contact may be made through the convener or his/her alternative.

c. The services provided by Classis abuse response team shall be those designated by the denominational guidelines for response to allegations of abuse as they are updated from time to time. The advisory panels convened by the team shall adhere to these guidelines.

d. Members of the team will receive training and education regarding their role and function. Training to be provided by the Denominational Office of Abuse Prevention particularly as they apply to the formation of Abuse Response Teams, and other resources as deemed suitable by the Committee.

top

J. Youth Ministry Committee

1. Membership: The Committee consists of 6 regular members three of which should be youth pastors and/or directors, paid or unpaid. All individuals should have a heart for youth in the Church and in the community.

2. Mandate:

a. Advocate for youth ministry among the Churches of Classis . This includes leadership training for Church leaders, youth pastors, youth volunteers and students.

b. Encourage Interchurch relations within Classis by providing resources and supporting events that bring youth together to worship, learn and fellowship.

c. Create awareness of service opportunities that combine individual Church efforts to make a greater impact on the community.

d. Locate and offer resources and support to other Churches involved in youth ministry.

e. The Committee meets no less than 3 times per year

f. All new information on resources and events will be made available on the Classis website.

top

X. RULES OF ORDER

All rules that existed previous to acceptance of these rules shall be void. Rules can be added changed or deleted to these rules only by decision of Classis.

According to the Church Order, in ecclesiastical assemblies "ecclesiastical matters only shall be dealt with and that in an ecclesiastical manner". "A major assembly shall deal only with those matters which concern its Churches in common or could not be finished in the minor assemblies."

A. A Main Motion: A main motion is a motion that presents a matter to Classis for its consideration or action

1. A main motion is acceptable when the following conditions have been met:

a. When the mover has been recognized by the Chairperson;

b. When the motion has been duly seconded;

c. When the motion has been recognized by the Chairperson as acceptable;

d. When, at the request of the Chairperson or the Stated Clerk, the motion has been presented in written form.

2. A motion is not acceptable under the following conditions:

a. If it is contrary to the Scriptures, the Confessions, or the Church Order.

b. If another motion is before Classis, or if it conflicts with any decision already made by Classis at the same session.

c. If it is verbally or substantially the same as a motion already rejected by Classis, or if it interferes with the freedom of action by Classis in a matter that was previously introduced but of which no disposal was made.

d. A main Motion, as soon as it is adopted, becomes a design of Classis.

B. A Motion to Amend: This is a proposal to alter a Main motion in language, or in meaning before final action is taken of the main motion.

1. A Motion to Amend may propose any of the following: to strike out, to insert, or to substitute certain words, phrases, sentences or paragraphs.

2. A Motion to Amend is not a proper motion-to-amend if it nullifies the main motion or if it is not relevant to it.

3. All motions may be amended except the following:

a. To adjourn;
b. To amend an amendment;
c. To lay on the table or take it from the table;
d. To postpone indefinitely;
e. To reconsider or to rescind;
f. To take up a matter out of its regular order;
g. Appeals for the Order Of the Day; requests or questions;
h. Points of Order.

C. A Motion To Defer Action Or To Withhold Action.

1. When Classis deems it advisable, it may decide to table a motion temporarily. Tabling a motion implies that the assembly will resume consideration of it at a later hour.

2. If a matter has been deferred to a definite time and Classis is at that particular time busy with an undecided matter, Classis need not be disturbed or interrupted in its work by the consideration of a postponed matter, if this can wait until Classis disposes of the question at hand.

3. If the Classic prefers not to take action regarding a matter, it may adopt a motion to withhold action.

D. Objections to the Consideration of a Question: If any member of Classis is not satisfied with the ruling of the Chairperson, the matter is referred to Classis for a decision.

E. Right of Protest: It is a right of any member to protest against any decision of Classis. Protests should be made immediately, or during the session in which the matter concerned was acted upon. Protests must be registered individually and not in groups. Members may, if they desire, ask to have their negative vote recorded. Such requests must be made immediately after the vote is taken. The record shall show the grounds for the negative vote.

F. The Call For the Division of The Question: At the request of one or more members of Classis, a motion consisting of more than one part must be divided and voted on separately unless Classis decides that this is not necessary.

G. A Motion To Bring A Matter Once Decided Again Before Classis: If any member of Classis, for weighty reasons, desires reconsideration of a matter once decided, the following course may be pursued:

1. A motion may be offered to reconsider the matter, provided the motion is elucidated with proper motivation. The purpose of this motion is to propose a new discussion and a new vote.

2. A motion may be made to rescind a previous decision. The purpose of this motion is to annul or reverse a previous decision. (Note: Rescinding pertains to decisions made while Classis is in session. Succeeding Classis may alter decisions of former sessions of Classis. The new decision invalidates any former decision in conflict with it.

H. Discussion and/or Debate:

1. To obtain the floor, a speaker must be recognized by the Chairperson.

2. If a speaker fails to adhere to the matter under discussion or becomes unnecessarily lengthy in his/her remarks, the Chairperson shall call his/her attention to these faults and insist on pointedness and brevity.

3. If any member has spoken twice on a pending issue, others who have not yet spoken shall ordinarily receive priority from the Chairperson.

4. When the Chairperson believes that a motion under consideration has been debated sufficiently, He/she may propose cessation of debate. If a majority sustains his/her proposal, discussion shall cease and the vote shall be taken.

5. Any member of Classis when s/he deems a matter to have been debated sufficiently may move to close the discussion by calling the question. Should a majority be in favour of calling for the question, the vote shall be taken only after those who have requested the floor shall have been recognized.

I. Voting: The several methods of voting are:

1. By "voice" or "aye". This is the more usual method of voting.

2. By show of hands.

3. By ballot.

a. In delicate matters of discipline and other matters of a critical nature and of great importance, that Classis shall vote by ballot.

b. Matters pertaining to persons shall always be decided by ballot.

top

XI. Appendix

Organizations constituted by the delegates to Classis but not functionaries of Classis nor accountable to Classis

A. The Lighthouse

1. The Lighthouse Ministry, also known as The Christian Reformed Inner City Ministry, serves the ethnic communities of its neighbourhood in the name of Christ. It is a legal corporation with its own by-laws.

2. The membership of this corporation consists largely of the member Churches of Classis though other individuals, corporations, partnerships and other legal entities may be admitted as members by the Board of Directors.

3. The annual meeting of the members of the corporation occurs at the May meeting of Classis. At this time Classis temporarily suspends its meeting as Classis and reconvenes as the membership of the Christian Reformed Inner City Ministry. A member Church shall be represented by one of its delegates to Classis .

4. Responsibilities to be carried out at the annual meeting are as outlined in the By-Laws of the Ministry and shall include dealing with Minutes, the annual report, the audited financial statements, adoption of the budget for the current year, appointment of an auditor for the current year, election of the Board of Directors whose terms are until the next membership meeting, and other business as may seem appropriate to the meeting.

5. Members may resign by resignation in writing which shall become effective upon acceptance thereof by the Board of Directors.

top

B. The CRC Extension Fund (herein after CRCEF)

1. The CRCEF was organized in 1970 by Classis to help Churches and Christian schools in the financing of new projects. While initially it was intended for its own Churches, the CRCEF broadened its activities to include all of the CRC community in Canada. The CRCEF is incorporated under the Corporations Act of Ontario. As such it has its own By-laws and operates entirely separate of Classis.

2. The CRCEF is a non-profit corporation with charitable status under the Income Tax Act. It has no shares but rather is "owned" by members which consist of member Churches of Classis and each of the Board Members. In addition its charter allows for others such as individuals, corporations, partnerships and other legal entities as are admitted by the Board to be members.

3. Each member in good standing is entitled to one vote on any matters at any meeting of the members. The members shall be represented at the meeting(s) by a natural person.

4. Each member may resign by resignation in writing which shall be effective upon acceptance thereof by the Board.

5. The annual meeting of the CRCEF is held at the May Classis meeting. At this time Classis temporarily suspends its meeting and convenes together with the directors present, as the membership of the CRCEF and conducts its business

6. The business transacted at the annual meeting shall be as per the By-laws and shall include a report from the Board, the financial statements for the preceding fiscal year and the report from the Auditors. At this meeting a board of directors shall be elected and auditors appointed for the ensuing year. The members may consider and transact any other business without any notice thereof, subject to the requirements of the Corporations Act/By-laws.

7. The Board or the President or Vice-President has the power to call at any time a general meeting of the members.

8. In 1982 the CRCEF set up the CHRISTIAN REFORMED CHURCH COMMUNITY RRSP, a group RRSP under the Income Tax Act. It is managed by the CRCEF As with the CRCEF, no funds/deposits are solicited outside of the CRC community. Funds are invested in mortgages on CRC Churches and Christian Schools with close alliance to the CRC. Cash on hand is invested in government of Canadian bank instruments. Financial statements are presented at the CRCEF annual meeting for information.

top

Youth | Links | Classis In The News

To contact us:
Phone: 416-528-2461
Email: ministrycoordinator (at) classistoronto.org